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WHAT PARENTS/GUARDIANS SHOULD KNOW

Dear Parents/Guardians,

We invite you to use this site as a resource to find pertinent information that students and parents should know.  This site was created to assist you in finding policies and legal information that pertains to school situations that may be of interest to you.



TABLE OF CONTENTS

Medication      

POWERSCHOOL
PowerSchool is an easy to use, web-based student information system available at www.GlenbardParents.org  It is intended to provide students, parents/guardians and teachers with a tool to communicate student performance.  PowerSchool may be accessed from any place with Internet access.  Each school provides a computer in their building for parents to use to view student information.  They also provide training.  User names and passwords for your student’s information are mailed home at the beginning of the school year.  User names and passwords are also available by visiting the school.  On line instructions are available at www.glenbard.org/ps_help/
 
STUDENT RECORDS
School student records are confidential and information from them shall not be released other than as provided by law. Any record that contains personally identifiable information or other information that would link the document to an individual student is a school student record if maintained by the District.  There are two exceptions, (1) Records that are kept in the sole possession of a school staff member, are destroyed not later than the student’s graduation or permanent withdrawal, and are not accessible or revealed to any other person except a temporary substitute teacher, and (2) Records kept by law enforcement officials working in the school.

State and federal law grant students and parent(s)/guardian(s) certain rights, including the right to inspect, copy, and challenge school records. The information contained in school student records shall be kept current, accurate, clear and relevant. All information maintained concerning a student receiving special education services shall be directly related to the provision of services to that child.  The District may release directory information as permitted by law, but parent(s)/guardian(s) shall have the right to object to the release of information regarding their child. However, the District will comply with an ex parte court order requiring it to permit the U.S. Attorney General or designee to have access to a student’s school records without notice to, or the consent of, the students’ parent(s)/guardian(s).

Parents have the right to inspect and copy their child’s records until they reach 18 years of age.  All students have the right to inspect, copy and release their records.  The Assistant Principal for Student Services should be contacted with questions or concerns involving records.  The District Policy Manual at www.glenbard87.org provides detail for maintenance and inspection of school records.


PROCEDURE FOR TRANSCRIPT REQUESTS
Please contact the individual school building registrar for transcript requests.


PHYSICAL EXAMINATION & IMMUNIZATION
A student’s parent(s)/guardian(s) shall present proof that the student received a health examination and the immunizations against, and screenings for, preventable communicable diseases, as required by the Illinois Department of Public Health, prior to:

       1. Entering the ninth grade; and
       2. Whenever a student first enrolls in school within the District, regardless of the student's grade.

The required health examinations must be performed by a physician licensed to practice medicine in all of its branches, an advanced practice nurse who has a written collaborative agreement with a collaborating physician authorizing the advanced practice nurse to perform health examinations, or a physician assistant who has been delegated the performance of health examinations by a supervising physician.

Parents/guardians are encouraged to have their children undergo a dental and vision examination whenever health examinations are required.

Unless the student is homeless, failure to comply with the above requirements upon registration will result in the student's exclusion from school until the required health forms are presented to the District. If for medical reasons, one or more of the required immunizations must be given after the first day of school, then the student must present, by the first day of school, an immunization schedule and a statement of the medical reasons causing the delay. The schedule and statement of medical reasons must be signed by the physician, advanced practice nurse, physician assistant, or local health department responsible for administering the immunizations.

A student may be exempted from this policy's requirements on religious or medical grounds if the student's parent(s)/guardian(s) present to the Superintendent a signed statement explaining the objection.
A student may be exempted from the health examination or immunizations on medical grounds if a physician provides written verification.

Any homeless child shall be immediately admitted, even if the child or child’s parent/guardian is
unable to produce immunization and health records normally required for enrollment. Board policy
6:140, Education of Homeless Children, governs the enrollment of homeless children.


AMERICANS WITH DISABILITIES ACT NOTICE
Individuals with disabilities shall be provided an opportunity to participate in all school-sponsored services, programs, or activities on an equal basis to those without disabilities and will not be subject to illegal discrimination. Where necessary, the District may provide to persons with disabilities separate or different aids, benefits, or services from, but as effective as, those provided to others.

The District will provide auxiliary aids and services where necessary to afford individuals with disabilities equal opportunity to participate in or enjoy the benefits of a service, program, or activity.

Each service, program, or activity operated in existing facilities shall be readily accessible to, and useable by, individuals with disabilities. New construction and alterations to facilities existing before
January 26, 1992, will be accessible when viewed in their entirety.



TRUANCY
Truant - A "truant" is a child subject to compulsory school attendance and who is absent without valid cause from such attendance for a school day or portion thereof.

Valid cause for absence - A child may be absent from school because of illness, observance of a religious holiday, death in the immediate family, family emergency, situations beyond the student's control as determined by the Board of Education or such other circumstances which cause reasonable concern to the parent for the safety or health of the student.

Chronic or habitual truant - A "chronic or habitual truant" is a child who is subject to compulsory school attendance and who is absent without valid cause from such attendance for 10 percent or more of the previous 180 regular attendance days.


UNEXCUSED ABSENCES
Any absence resulting from a reason other than those defined as excused or school approved may be considered unexcused. Students are not allowed full make-up privileges for work missed as a result of unexcused absences.

Excessive absences from school limit the ability of a student to achieve. For this reason, attending school on a regular basis is a requirement for all students.  Glenbard staff has a responsibility to hold students accountable in this area. For this reason, we maintain the following intervention strategies related to attendance:

Our student data management system, PowerSchool will provide daily attendance information for teachers, parents and administrators to view electronically.

Attendance staff will screen truancies daily and call home for any student who is truant any given day.

Whenever a student is truant from a class, the deans’ office will contact the student the following day to confirm the truancy. Truancies will be documented in PowerSchool and a letter to the student’s parent will be generated on the next school day.

For every truancy (unexcused absence) there will be a contact with the student, an attempt to call the student’s parent, a letter sent to the parent and a consequence or intervention with the student.

After five truancies and five interventions for an individual course, a student may be denied credit for the course.

Those who are denied credit will be referred to their guidance counselor to explore credit options.

Excessive excused absences will interfere with student achievement. A student who has excessive absences may be required to provide medical documentation in order to excuse absences. During any given semester, when a student reaches over nine absences from a class there will be an attendance conference with his/her dean and parent contact will be made. Should the student reach over twelve absences an additional conference will be held with the dean along with parent contact. After fifteen absences, a student may loose credit for the individual class. Those who are denied credit will be referred to their guidance counselor to explore credit options.

Any student who has chronic attendance issues will be referred to the truancy agency, Project Visa.

The Deans Office will track students with unexcused absences and disciplinary sanctions will be issued accordingly.


STUDENT DISCIPLINE
Students may be suspended or expelled for gross disobedience or misconduct which occurs:
A.      On or within sight of school grounds;
B.      At school-sponsored activities, functions, and/or events;
C.      In connection with student transportation to and from school, school sponsored activities, functions, and/or events;
D.      On public or private property adjacent to school grounds as identified by the Superintendent or the Building Principal as property on which student activities have a reasonable relationship to school; or
E.      At any place when the conduct has a reasonable relationship to school or if the conduct may reasonably be considered to be a threat or attempted intimidation of a staff member, if the conduct causes an interference with school purposes, or the delivery of educational services.



SUBSTANCE ABUSEBeing under the influence includes, but is not limited to, the emission of the odor of any substance, such as alcohol on the breath, or any impairment of normal functioning, such as slurred speech, inability to walk properly or dilated pupils. In some situations, a student may also be required by school officials to submit to a breathalyzer test. Where there is reasonable suspicion of abuse, refusal to be tested may be considered evidence that a student is under the influence. A student who receives any positive reading from such test will be considered under the influence, unless the reading is attributable to other causes.

Additional Definitions:
“Possession” includes, but is not limited to, having access to an item in a school locker, personal effects, a vehicle, or other place where the item is located. It is not necessary that a student intend to control the item. A student may acquire knowledge of an item visually, by being told about the item, or through other sensory perception. A student’s knowledge will be determined based on the surrounding circumstances, not just the student’s statements. For example, “ forgetting” that an item is in one’s locker, personal effects, or vehicle does not constitute lack of knowledge. Also, for example, coming onto school grounds or to a school-sponsored event in a vehicle which the student knows contains an item constitutes possession of that item, even if the vehicle or the item is not the student’s. This provision on possession applies to any policy or rule which regulates or prohibits possession of any item, such as weapons or drug paraphernalia, and such substances as tobacco, alcohol, drugs and look-alikes of such items or substances.

A “look-alike” is any substance or item which is not, but reasonably appears to be, or is represented to be, the real substance or item. Examples include:

A green leafy plant material which is not, but is claimed, believed or intended to appear to be, marijuana

A white powdered substance which is not, but is claimed, believed or intended to appear to be a toxic chemical or biological agent


EXPULSION/SUSPENSION
The Superintendent has developed regulations and/or guidelines to provide for appropriate due process in serious student disciplinary matters, including suspension and expulsion.  Suspension review hearings and expulsion hearings shall be conducted by one of the Board’s hearing officers selected by the Superintendent, unless otherwise expressly provided by the Board. Upon receipt of the hearing officer’s report, the Board shall take such action as it deems appropriate. Only the Board may expel a student. Expulsion may be for up to two calendar years in length.


MEDICATION
Students should not take medication during school hours or during school-related activities unless it is necessary for a student’s health and well-being. When a student’s licensed health care provider and parent(s)/guardian(s) believe that it is necessary for the student to take a medication during school hours, they must request that the school dispense the medication to their child/ward and otherwise follow the District’s procedures on dispensing medication.


STUDENT ADMISSIONS
All students must register for school each year on the dates and at the place designated by the Superintendent.  Rare exceptions to this policy will be considered according to established procedures.  Refer to the District Policy Manual for more information.


RESIDENCY
Only students who are residents of the District may attend a District school without a tuition charge, except as otherwise provided below or in State law. A student's residence is the same as the person who has legal custody of the student. The administration may require proof of residence and legal custody.

Such proof may include, but is not limited to, real estate contracts, leases, financial documents, voter registration, tax documents, bills, vehicle registrations and licenses.


NON-RESIDENT STUDENTS MOVING INTO THE DISTRICT
If a student's family plans to move into the District within 31 calendar days after the beginning of school, the student may be allowed to attend school at the beginning of the school term without payment of tuition.

If, at the time of enrollment, a dependent child of military personnel is housed in temporary housing located outside of the District, but will be living within the District within 60 days after the time of initial enrollment, the child shall be allowed to enroll, subject to the requirements of State law, and shall not be charged tuition.



STUDENTS WHO BECOME NON-RESIDENTSA student whose family moves out of the District during the school term will be permitted to attend school for the remainder of the term without payment of tuition.

When a student’s change in residence is due to the military service obligation of the student’s legal custodian, the student’s residency is deemed to be unchanged for the duration of the custodian’s military service obligation if the custodian has submitted a request in writing that the student’s residency remain unchanged. The District shall not be responsible, however, for the transportation of students who maintain their residency in the District under this provision.


TRANSFER OF STUDENTS WITHIN THE SCHOOL DISTRICT
On very rare occasions a student’s parent(s)/guardian(s) may request the student be transferred to a District school other than the one to which the student was assigned. Requests should be directed to the Home Building Principal. The Home Building Principal will then forward his or her recommendation to the Superintendent, who, depending on the circumstances, may grant the request, provided space is available. Students who are granted a transfer within the District shall be responsible for their own transportation.



TRANSFER POLICY FOR SCHOOLS NOT MAKING ADEQUATE YEARLY PROGRESS (AYP)The School Choice Program gives parents and students in Glenbard Schools that have not met AYP the option of transferring to a school that is meeting statewide education standards.  Please refer to Board Policy 6:15 for more information.  All Board Policies are available at our website, www.glenbard87.org.



CHILD SEX OFFENDER NOTIFICATION LAW State law prohibits a child sex offender from being present on school property or loitering on a public way within 500 feet of school property when persons under the age of 18 are present, unless otherwise permitted by law.


SEXUAL HARASSMENT AND OTHER FORMS OF HARASSMENT
No person, including a District employee or agent, or student, shall harass, bully or intimidate another student based upon a student’s sex, color, race, religion, creed, ancestry, national origin, physical or mental disability, sexual orientation, or other protected group status. The District will not tolerate harassing, bullying or intimidating conduct, whether verbal, physical, or visual, that affects tangible benefits of education, that unreasonably interferes with a student’s educational performance, or that creates an intimidating, hostile, or offensive educational environment. Examples of prohibited conduct include name-calling, using derogatory slurs, or wearing or possessing items depicting or implying hatred or prejudice of one of the characteristics stated above. Bullying and/or intimidating others, includes, but is not limited to, any aggressive or negative gesture, or written, verbal, or physical act that places another student in reasonable fear of harm to his or her person or property, or that has the effect of insulting or demeaning any student in such a way as to disrupt or interfere with the school’s educational mission or the education of any student. Bullying or intimidation most often will occur when a student asserts physical or psychological power over, or is cruel to, another student perceived to be weaker. Such behavior may include, but is not limited to: pushing, hitting, threatening, name-calling, or other physical or verbal conduct of a belittling or browbeating nature.  The District Policy Manual at www.glenbard87.org provides more detail on the harassment policy, Board Policy 7:20.


EMANCIPATED YOUTH
A student who is 18 years old may establish residency in District 87.  Court action is needed to establish emancipation of students under 18.  These admissions follow regular school enrollment procedures.


FOREIGN EXCHANGE STUDENTS
The Superintendent may accept foreign exchange students with J-1 visas and who reside within the
District as participants in an exchange program sponsored by organizations screened by the administration. Exchange students on a J-1 visa are not required to pay tuition.

The School Board limits the number of exchange students with J-1 visas admitted in any given year. Exchange students must comply with District immunization requirements. Once admitted, exchange students become subject to all District policies and regulations governing students.

The District will not accept foreign students with other than J-1 visas, nor will the District issue I-20 forms for F-1 visas, unless required by law to do so.

The District will follow all reporting requirements imposed by law with respect to foreign students


ASBESTOS HAZARD RESPONSE ACT/PESTICIDE APPLICATIONS
The Superintendent or designee(s) shall take all reasonable measures to protect the safety of District personnel, students, and visitors on District premises from risks associated with hazardous materials, including pesticides, and infectious materials.  The District will follow all laws and regulations regarding asbestos and pesticides maintenance and compliance reporting.


FREE AND REDUCED-PRICE MEALS
The Superintendent or designee shall be responsible for implementing the District’s free and reduced-price food services policy.  Contact the building Assistant Principal for Student Services for more information regarding the application process.

Eligibility Criteria and Selection of Children

A student’s eligibility for free and reduced-price food services shall be determined by the income eligibility guidelines, family-size income standards, set annually by the U.S. Department of Agriculture and distributed by the Illinois State Board of Education.


WAIVERS OF SCHOOL FEES
The Board of Education shall waive all fees assessed by the District for students whose parents/guardians are unable to afford them under this policy.  Contact the building Assistant Principal for Student Services for application information.

Students shall not be denied educational services or academic credit due to the inability of parent(s)/guardian(s) to pay fees and charges. For the purposes of this policy, “school fees” or “fees” means any monetary charge collected by the District from a student or the parent/guardian of a student as a prerequisite to the student’s participation in any curricular or extracurricular program of the District.



SCHOOL VISITATION RIGHTS
Visitors are welcome on school property, provided their presence will not be disruptive. All visitors must initially report to the Building Principal’s office. Any person wishing to confer with a staff member must contact that staff member to make an appointment. Conferences with teachers are held outside school hours or during the teacher’s conference/preparation period.



STUDENT CONDUCT
The School District expects mutual respect, civility, and orderly conduct among all individuals on school property or at a school event. No person on school property or at a school event shall:
•     Injure, threaten, harass, or intimidate a staff member, a School Board member, sports official or coach, or any other person;
•     Damage or threaten to damage another's property;
•     Damage or deface School District property;
•     Violate any Illinois law or town or county ordinance;
•     Smoke or otherwise use tobacco products;
•     Consume, possess, distribute, or be under the influence of alcoholic beverages or illegal drugs, or possess dangerous devices or weapons;
•     Impede, delay, or otherwise interfere with the orderly conduct of the District's educational program or any other activity occurring on school property;
•     Enter upon any portion of school premises at any time for purposes other than those that are lawful and authorized by the School Board;
•     Engage in any risky behavior, including roller-blading, roller skating, or skateboarding or
•     Violate other District policies or regulations.

Bus Conduct

All students must follow the District’s School Bus Safety Guidelines. Gross disobedience or misconduct providing grounds for suspension from riding the school bus include:
•     Prohibited student conduct as defined in the Student Discipline policy.
•     Willful injury or threat of injury to a bus driver or to another rider.
•     Willful and/or repeated defacement of the bus.
•     Repeated use of profanity.
•     Repeated willful disobedience of the bus driver's or other supervisor’s directives.
•     Such other behavior as the administration deems to threaten the safe operation of the bus and/or its occupants.




PHYSICAL THERAPY & ATHLETIC TRAINING
Athletico is the official provider of physical therapy and athletic training for Glenbard Township High School District 87.





SEARCH AND SEIZURE
To maintain order and security in the schools, school authorities are authorized to conduct searches of school property and equipment, as well as of students and their personal effects. “School authorities” includes school liaison police officers.

School Property and Equipment as well as Personal Effects Left There by Students

School authorities may inspect and search school property and equipment owned or controlled by the school (such as lockers, desks, and parking lots), as well as personal effects left there by a student, without notice to or the consent of the student. Students have no reasonable expectation of privacy in these places or areas or in their personal effects left there. These searches may be conducted without notice to or consent of the student or the student’s parents, without suspicion of wrongdoing, and without a search warrant.

This policy applies to vehicles and their contents parked on property owned or controlled by the school or on any public or private property for which school authorities issue a parking permit. In addition, each school shall require students, in return for the privilege of parking on school or other property, to consent in writing to searches of his or her vehicle and its contents without notice, suspicion of wrongdoing or a search warrant.

Seizure of Property

If a search produces evidence that the student has violated or is violating either the law or the District’s policies or rules, such evidence may be seized and impounded by school authorities, and disciplinary action may be taken. When appropriate, such evidence may be transferred to law enforcement authorities.


SPECIAL EDUCATION SERVICES
Equal Educational Opportunities

Equal educational and extracurricular opportunities shall be available for all students without regard to race, color, national origin, sex, religious beliefs, physical and mental handicap or disability, status as homeless, or actual or potential marital or parental status, including pregnancy. Further, the District will not knowingly enter into agreements with any entity or any individual that discriminates against students on the basis of sex or any other protected status, except that the District remains viewpoint neutral when granting access to school facilities under Board Policy 8:20, Community Use of School Facilities. Any student may file a discrimination grievance by using the Uniform Complaint Procedure.

Education of Children with Disabilities
The District shall provide a free appropriate public education in the least restrictive environment and necessary related services to all children with disabilities enrolled in the District, as required by the
Individuals With Disabilities Education Act (IDEA) and implementing provisions of The School Code, Section 504 of the Rehabilitation Act of 1973, and the Americans With Disabilities Act. The term “children with disabilities,” as used in this policy, means children between ages 3 and 21 for whom it is determined through definitions and procedures described in the Illinois Rules and Regulations to Govern the Organization and Administration of Special Education, that special education services are needed.

It is the intent of the District to ensure that students who are disabled within the definition of Section
504 of the Rehabilitation Act of 1973 are identified, evaluated and provided with appropriate educational services. Students may be disabled within the meaning of Section 504 of the Rehabilitation Act even though they do not require services pursuant to the IDEA.

For students eligible for services under IDEA, the District shall follow procedures for identification, evaluation, placement, and delivery of services to children with disabilities provided in the Illinois State Board of Education's Rules and Regulations to Govern the Administration of Special Education. For those students who are not eligible for services under IDEA, but, because of disability as defined by Section 504 of the Rehabilitation Act of 1973, need or are believed to need special instruction or related services, the District shall establish and implement a system of procedural safeguards. The safeguards shall cover students' identification, evaluation, and educational placement. This system shall include notice, an opportunity for the student's parent(s)/guardian(s) to examine relevant records, an impartial hearing with opportunity for participation by the student's parent(s)/guardian(s), and representation by counsel, and a review procedure.

The District may maintain membership in one or more cooperative associations of school districts which shall assist the School District in fulfilling its obligations to the District's disabled students. If necessary, students may also be placed in nonpublic special education programs or education facilities.


SPECIAL EDUCATION TRANSFERS
Special Education students who transfer between schools within District 87 (through the IEP process) or from a school in another district, will be admitted and will receive service in accordance with the Disabilities Education Act.



MEDICAID REIMBURSEMENT
District 87 will make Medicaid claims for services offered to qualified students.  This process is part of a joint agreement between the Illinois Department of Public Aid and the State Board of Education.



ELECTRONIC COMMUNICATION DEVICES
In recognition that electronic communication devices such as cell phones, beepers and pagers have become a common mode of communication between parents and students, the Board of Education authorizes the administration to implement procedures that allow students to possess such devices while on school grounds.

In order to maintain a positive educational environment, the use of electronic communication devices shall be limited to before and after school hours only. Use during, before and after school extracurricular activities may be prohibited or restricted by the activity supervisor. During the course of the regular school day, electronic communication devices must be stored in the off mode (or otherwise incapable of receiving an active signal), in lockers, and shall not be on the student’s person at any time.

Students shall be personally responsible for the security of their electronic communication devices.
The District assumes no responsibility for theft, loss or damage of such devices. Violation of this policy or its accompanying procedures will subject the student to disciplinary consequences as further enumerated within the administration’s procedures.


NETWORK FACILITIES AND INTERNET ACCESS
Access to Electronic Networks - Internet Safety Policy

Electronic networks, including the Internet, are a part of the District's instructional program and serve to promote educational excellence by facilitating resource sharing, innovation, and communication. The Superintendent shall develop an implementation plan for this policy and appoint system administrator(s). The District is not responsible for any information that may be lost or damaged, or become unavailable when using the network, or for any information that is retrieved or transmitted via the Internet. Furthermore, the District will not be responsible for any unauthorized charges or fees resulting from access to the Internet.

I. CURRICULUM
The use of the District's electronic networks shall: (1) be consistent with the curriculum adopted by the District as well as the varied instructional needs, learning styles, abilities, and developmental levels of the students, and (2) comply with the selection criteria for instructional materials and library-media center materials. Staff members may, consistent with the Superintendent's implementation plan, use the Internet throughout the curriculum. The District's electronic network is part of the curriculum and is not a public forum for general use.

II. ACCEPTABLE USE
All use of the District's electronic network must be: (1) in support of education and/or research, and be in furtherance of the goals stated herein, or (2) for a legitimate school business purpose. Use is a privilege not a right. Students and staff members have no expectation of privacy in any material that is stored, transmitted, or received via the District's electronic network or District computers. Electronic communications and downloaded material, including files deleted from a user's account may be monitored or read by school officials. General rules for behavior and communications apply when using electronic networks. The District's Authorization for Electronic Network Access contains the appropriate uses, ethics, and protocol.

III. AUTHORIZATION FOR ELECTRONIC NETWORK ACCESS
Each staff member must sign the District's Authorization for Electronic Network Access as a condition for using the District's electronic network. The failure of any staff member to follow the terms of the Authorization for Electronic Network Access, or this policy, may result in the loss of privileges, disciplinary action, up to and including suspension and dismissal for staff members and/or appropriate legal action.

IV. USE BY MINORS
All use of the Internet by minors will be monitored and regulated by the District Network Administrator or designees.

The following items will be specifically monitored:
•     Access by minors to inappropriate matter on the Internet.
•     The safety and security of minors to inappropriate matter on the internet.
•     The safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications.
•     Unauthorized access including “hacking” and other unlawful activities by minors online.
•     Unauthorized disclosure, use, and dissemination of personal information regarding minors.
•     Restricting minors’ access to materials harmful to minors.



FOR MORE INFORMATION CONTACT YOUR SCHOOL DIRECTLY
Glenbard East High School       (630) 627-9250
1014 S Main Street
Lombard, IL 60148

Glenbard North High School      (630) 653-7000
990 Kuhn Road
Carol Stream, IL 60188

Glenbard South High School      (630) 469-6500
23W200 Butterfield Road
Glen Ellyn, IL 60137

Glenbard West High School       (630) 469-8600
670 Crescent Blvd
Glen Ellyn, IL 60137

Glenbard Township High School District 87
District Office                 (630) 469-9100
596 Crescent Blvd
Glen Ellyn, IL 60137